9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll outsourcing ways working with an external business to manage payroll jobs such as consolidating payroll data, calculating incomes, managing tax regulations, administering worker benefits, and guaranteeing timely payroll.

Outsourcing payroll not just conserves services time however likewise ensures compliance with legal requirements. Outsourcing to a payroll professional can help prevent problems that develop with internal payroll, like remaining up to date with altering tax laws or manually repairing payroll errors.

How We Selected the Best Outsourced Payroll Companies

Features

We focused on services with easy to use user interfaces, seamless combinations with human resources and accounting software, and scalability to satisfy the requirements of companies of all sizes. These features make sure total payroll management, whether you’re dealing with a couple of staff members or a global workforce.

Security and Compliance

Each service was assessed for its ability to protect sensitive information and guarantee compliance with ever-changing tax guidelines and labor laws. Strong security procedures and updated compliance credentials are vital for lessening threats and preventing charges.

Customer Support

We thought about the schedule of responsive customer support, training resources, and continuous assistance to make sure companies can count on their chosen payroll service provider. Comprehensive support helps prevent payroll errors and solves concerns swiftly when they emerge.

Reputation

To ensure reliability, we examined user feedback on platforms like G2, Trustpilot and Capterra, along with industry acknowledgment and third-party audits, to confirm each tool’s performance and trustworthiness. A strong credibility suggests a track record of delivering constant, premium payroll services.

9 Top Payroll Outsourcing Companies

Based on the examination of business on these variety of criteria, we have created the supreme list for the best payroll services that can be outsourced in 2025.

1. Playroll

Playroll provides a thorough solution for handling global payroll and work, making it perfect for services of any size. The platform’s Employer of Record (EOR) services allow smooth payroll processing for both international workers and professionals in over 180 countries.

Playroll offers an International Payroll Management solution that uses companies full control and flexibility to incorporate their preferred payroll suppliers per region, with no requirement to rip and replace their present set-up at good time and expense. The services consist of GP Analytics, an effective tool for tracking and imagining payroll information from throughout the world. GP Manager consolidates global payroll procedures along with advanced analytics functions, to provide you more oversight of international payroll processes.

As part of the VAT IT Group, Playroll draws on over 25 years of experience in global employment services, focusing on in-house legal proficiency.

Key Features Overview

– Consolidating international payroll processes into one central center while supplying flexible combinations with existing suppliers and internal operations.

– Map payroll information from any data source, including combinations with leading accounting software.

– Quick release of software and automated vendor onboarding.

Multi-vendor payroll for paying workers through various service providers.

– Simplifying payroll by automating currency management, standardizing workflows, and ensuring compliance across various areas.

Global Payroll Pricing

Starting at $3 per employee.

Pros

– Quick setup with low application expenses, conserving time and resources.

– No need to change existing payroll operations or trusted local providers.

– Real-time currency management and conversion functions for worldwide payroll.

– Advanced automation for payroll jobs across over 180 countries.

– Built-in compliance features with digitized audit trails.

– Access to educated consumer support for companies of all sizes.

– Dedicated support readily available at no extra expense.

Cons

– Limited combination options with third-party HR tools, though more options are constantly being added.

Truly Flexible Global Payroll

Switch to Playroll for smooth payroll management customized to your requirements, with full combination with existing payroll suppliers and systems.

2. Paylocity

Paylocity is understood for its flexibility, providing a thorough outsourced payroll service ideal for mid-market businesses. It also offers a suite of HR and labor force management solutions, including benefits administration, time tracking, and talent management

– Payroll and HR management.

– Employee self-service portal

– Advanced reporting and analytics

– Cloud-based payroll processing

Pricing:

– Strong HR services combination, flexible platform

– Robust reporting and analytics

– Includes a mobile app

Cons:

– Some functions require a finding out curve

– Pricing can be higher than rivals

– Occasional system lag

– Limited international payroll abilities

– Customization may need technical proficiency.

3. Gusto

Gusto is an easy and budget friendly payroll contracting out service, especially fit for small companies. Known for its transparent rates and ease of usage, it likewise provides benefits administration.

– Automated tax filing and payments

– Employee advantages management

– Time tracking and PTO management

– HR services combination

Pricing:

Starts at $39/month + $6 per worker.

– Affordable and easy to utilize.

– Offers health insurance coverage, 401( k), and other perks.

– Handles federal, state, and local tax filings.

Cons:

– Not perfect for businesses with a big, complex labor force.

– Only readily available for U.S.-based workers and professionals.

– Personalized assistance is just offered at greater tiers.

– Limited versatility for unique payroll structures.

– Slower processing times for new companies compared to some competitors.

4. ADP

ADP, established in 1949, is a relied on global payroll option particularly designed for big enterprises. It provides powerful multi-country payroll software application, along with advanced analytics for extensive insights into payroll data.

– Global payroll services

– Tax guidelines compliance tools

– HR services combination

Pricing:

– Offers 24/7 client service with payroll professionals.

– Automates tax filings, payroll estimations, and ensures compliance with regulations.

– Gets in touch with different accounting software application and HR tools.

Cons:

– Pricing can be high compared to rivals with simpler payroll requirements.

– Additional charges for tax filings, year-end reports, and certain functions.

– Initial setup can be time-consuming and may need comprehensive training.

– While support is offered 24/7, response times and quality might differ.

5. Paychex

Paychex is a popular option for little to medium-sized services, using a variety of payroll and HR services. Its user-friendly platform ensures simple management.

– Automated payroll processing

– Employee advantages administration

– Time and attendance tracking

– HR services for compliance

Pricing:

– User-friendly customer support

– Strong compliance support for tax and labor laws

– Mobile app for simple payroll management on the go

Cons:

– Pricing can be greater compared to some competitors

– Some advanced functions come at an additional expense

– Reports and customization choices can be restricted

– Occasional hold-ups in customer support action times

6. Square

Square’s payroll services are ideal for small companies, especially those currently utilizing Square for payments, offering simple combinations, automated tax filings, and direct deposit choices.

– Simple payroll management

– Direct deposit and tax filing

– PTO and time-off tracking

– Integration with Square POS

Pricing:

$ 35/month + $5 per staff member.

– Seamless integration with Square POS

– Competitive prices, specifically for little services with per hour workers.

– Simple and user-friendly design

Cons:

– Lacks advanced HR tools and advantages administration that larger business might need.

– Best suited for retail, dining establishments, and little service-based services, but might not be perfect for extremely complicated payroll requirements.

– Payroll reporting features are more fundamental compared to competitors.

– Only readily available for services operating within the U.S.

7. UKG Ready

UKG Ready is a thorough payroll outsourcing option that integrates payroll with sophisticated HR services, best for mid-market services.

Key Features:

– Payroll and HR services

– Workforce scheduling and time tracking

– Employee self-service alternatives

– Compliance with tax policies

Pricing:

– Can integrate with HR, workforce management, and accounting software application.

– Comprehensive compliance features for tax regulations, wage laws, and reporting requirements.

– Provides in-depth analytics into payroll patterns, labor costs, and compliance dangers.

Cons:

– Can be too complicated for small companies with a steep learning curve.

– Might be more expensive than some simpler payroll services, especially for small businesses with plans.

– Some businesses might find certain features need IT support or extra customization efforts.
– Some users report inconsistencies in client service reaction times and concern resolution.

8. Justworks

Justworks provides payroll outsourcing in addition to robust HR services, making it a perfect option for small companies with hourly and employed non-exempt staff members.

– Payroll processing and tax filing

– Employee advantages and insurance coverage

– 401( k) management

– HR services and worker’s compensation

Pricing:

Starts at $49/month per staff member.

– Simplifies payroll processing and tax filings.

– Intuitive and easy-to-use dashboard for staff members and administrators.

– Combines payroll, advantages, compliance, and HR tools in one platform.

Cons:

– More cost-effective for mid-sized services than small groups.

– Less versatility in payroll and HR tools compared to some standalone solutions.

– Requires companies to co-employ employees, which may not fit all business structures.

– Primarily concentrated on U.S.-based business.

9. Paycom

Paycom is an effective payroll outsourcing platform that provides effective payroll services and HR services to companies of all sizes.

Key Features Overview:

– Automated payroll processing

– Tax policies compliance

– HR services for labor force management

– Employee self-service functions

Pricing:

Custom prices based on the scope of the organization.

Pros:

– Employees can manage their own payroll, benefits, and tax files.

– Offers thorough functions to protect delicate employee data.

– Advanced analytics offer valuable insights into labor force costs, turnover, and effectiveness.

Cons:

– Compared to other payroll options, Paycom can be pricey, especially for small or midsize businesses.

– New users might need significant training to totally make use of the platform.

– Some users report that workflow modification and reporting alternatives have restraints.

– While customer service is offered, some users experience sluggish action times or difficulty solving intricate problems.

– Compared to rivals, Paycom has less combinations with other company software, needing more reliance on its internal community.

How to Choose the Right Payroll Service for Your Business

With a lot of outsourced payroll options available, how do you pick? As an initial step, it’s critical to take your organization’s size and needs into factor to consider. Small organizations might choose an easier, affordable service, while bigger companies require more comprehensive services.

Ensure the provider integrates smoothly with your existing HR services, accounting tools and internal workflows to minimize interruptions. A service that takes months to adopt can significantly impact your company – try to find providers that provide quick and simple onboarding.

At Playroll, we understand the challenges at hand. Above all, we are dedicated to supplying tailored customer support, for businesses of all sizes. Our platform combines automated, easy-to-implement worldwide payroll management software application with hands-on support. All in the name of making international payroll and expansion genuinely basic.